MINUTES

PUBLIC WORKS COMMITTEE
SPECIAL MEETING
MINUTES OF FEBRUARY 19, 2008


#1 CALL TO ORDER
Chairman Michael Puhr called the Special Meeting of the Public Works Committee to order at 5:45 p.m.

Roll Call was answered by Chairman Mike Puhr, Vice Chairman Rick Strebing, Aldermen Terry Baldwin, Jon Cooper, Steve Foster, Bill Gilbert, and Tommie Reed. A quorum was present.

Others Present were Mayor Scott Eisenhauer, Aldermen Dale Brandenburg, Ron Candido, Steve Nichols and Nancy O’Kane, City Clerk Janet Myers, City Engineer David Schnelle, Corporation Counsel Pat Wolgamot, Deputy Director of Fire Service Bobby Lillard, Harrison Park Golf Course Mechanic Mark Ames, Information Systems Administrator Teresa Winn, Public Safety Director Larry Thomason, Public Transportation Director Richard Brazda, Public Works Director Doug Ahrens, 9 audience members, and 5 news media.

#2 PUBLIC WORKS DEPARTMENT
Chairman Puhr presented Items A & B for a single vote. There being no objections, Alderman Strebing moved for approval of both, seconded by Alderman Reed. Those items being:
A) a resolution awarding Bid #354 for Asbestos Abatement on 210-212 W. Madison, 7 S.
Buchanan, 431 Jackson, 1220 E. Fairchild, and 402 N. Hazel to low bidder Schemel- Tarillion, Inc. of Perryville, Missouri, in the amount of $40,450.00, to come from the 2007 General Obligation Bond Issue;
B) a resolution awarding Bid #355 for Demolition of Various Structures to the following lowest responsive and responsible bidders:
Thomas Excavating for 1305 E. Fairchild for $25,637.00; Owens & Son Excavating for 1220 E. Fairchild for $9,968.00, 102 Bremer for $7,195.00, 611 Chandler for $3,125.00, 612 Chandler for $6,900.00, 623 Grant for $5,495.00, 444 Elm for $4,950.00, 418 Jackson for $9,986.00; and 514 Anderson for $6,250.00; A & P Services for 331 Harmon for $8,500.00, 509 Lafayette for $9,750.00, 7 S. Buchanan for $4,000.00, and 12 Corrine for $4,000.00; Daniel Ribbe Trucking for 510 Ann for $30,500.00, 210-212 W. Madison for $31,700.00 and 309 S. Buchanan for $7,394.00; and Champion Environmental Services for 431 Jackson for $27,000.00;
Director Ahrens stated the asbestos abatement bids include the former City Hall, 402 N. Hazel, but demolition will be bid out at a later date. The demolition of 1305 E. Fairchild is being awarded; however, the asbestos abatement contract will come at a later date since 12 of 15 samples of plaster have tested positive, resulting in a very expensive and extensive abatement process approaching six figures. The reason for contracting out these demolitions is due to proximity to other structures, some too tall for the City crew and equipment to handle, and others due to the requirement of personnel to be certified with OSHA to handle certain commercial structures. It was stated liens will be placed on these structures. There being no further questions, the roll call vote being:
Ayes: Alderman Reed, Strebing, Baldwin, J.Cooper, Foster, Gilbert, Puhr
Nays: None
Motion carried 7 to 0.

C) Chairman Puhr presented a resolution awarding Bid #356 for the purchase of Lighting for the Public Works Facility to Springfield Electric Supply Company, the only responsive and responsible bidder, in the amount of $35,313.74, to come from the 2007 General Obligation Bond Issue. Alderman Reed moved for approval, seconded by Alderman Strebing. Director Ahrens stated this is for lighting fixtures throughout the facility and the vast majority of electrical work is being performed by Staff. There being no questions, the roll call vote being:
Ayes: Alderman Strebing, Baldwin, J.Cooper, Foster, Gilbert, Reed, Puhr
Nays: None
Motion carried 7 to 0.

D) Chairman Puhr presented a resolution authorizing the purchase of a used 2005 Caterpillar 257 Trac-Mounted Skid Steer from Reynolds Farm Equipment, Inc., based upon the type of equipment offered, satisfaction of operation, and maintenance support, in the amount of $22,800.00, with the cost split between Capital Improvements Fund and Harrison Park Golf Course Fund. Alderman Strebing moved for approval, seconded by Alderman Reed. Director Ahrens stated this equipment is needed for flood cleanup at Harrison Park Golf Course but will also be used on a regular basis during maintenance at the golf course and for snow removal in the downtown area. It will be decided at a later date whether to purchase or lease any special attachments. Alderman Strebing questioned the schedule for delivery and it was stated one was brought over for a demonstration and would remain if approved by Council. Maintenance and repairs will be performed by the Golf Course Mechanic and supplies are available out of Champaign. After questions were addressed, the roll call vote being:
Ayes: Alderman Baldwin, J.Cooper, Foster, Gilbert, Reed, Strebing, Puhr
Nays: None
Motion carried 7 to 0.

E) Chairman Puhr presented a resolution approving an Agreement with CSX Transportation, Inc. for Installation of a Sanitary Sewer Pipeline as part of the Holiday Hills Sewer Replacement Project for a one-time License Fee of $4,000.00 and Liability Insurance of $750.00, to be paid out of Infrastructure Improvements in the Sanitary Sewer Department budget. Alderman Strebing moved for approval, seconded by Alderman Reed. Engineer Schnelle stated the agreement is needed to install a new main underneath the railroad north of the existing line, near Valleyview Apartments. The actual construction of the Holiday Hills Sewer Replacement Project is out for bid now. There being no further questions, the roll call vote being:
Ayes: Alderman J.Cooper, Foster, Gilbert, Reed, Strebing, Baldwin, Puhr
Nays: None
Motion carried 7 to 0.

F) Chairman Puhr presented a Special Schedule of Vouchers Payable for February 19, 2008, for $4,750.00. Alderman Strebing moved for approval, seconded by Alderman Reed. Engineer Schnelle stated this payment for CSXT was separated from the regular vouchers so that approval of the project could take place first. There being no questions, the roll call vote being:
Ayes: Alderman Foster, Gilbert, Reed, Strebing, Baldwin, J.Cooper, Puhr
Nays: None
Motion carried 7 to 0.

#3 ADJOURNMENT
There being no other items on the agenda, the meeting was adjourned at 5:57 p.m. following a motion by Alderman Gilbert and a second by Alderman Reed.

Janet K. Myers, City Clerk

Approved: 04/08/08
Posted Publicly: 04/11/08